Notes Stack for Project Managers
Meetings, standups, sprint reviews, stakeholder calls — your day is a stream of decisions and action items. Notes Stack keeps your notes attached to the project management tools you already use, so nothing falls through the cracks.
Why Project Managers Choose Notes Stack
PMs live in the browser. You're updating tickets in Jira, reviewing timelines in Asana, writing documentation in Confluence, and jumping between video calls. Notes Stack meets you where the work happens.
- Meeting notes attached to the right page — Take notes during a Google Meet call and they stay linked to that meeting URL. Review a Jira sprint board and capture action items right there in the side panel.
- Task lists for action items — Every meeting produces action items. Create task lists with checkboxes, assign responsibility in the text, and check items off as they're completed.
- Stacks for projects — Color-code each project: blue for "Platform Migration", green for "Q2 Launch", purple for "Design System". Filter by stack to focus on one project at a time.
- Reminders for deadlines — Set reminders for milestone dates, review deadlines, and follow-up tasks. Browser notifications keep you on track without a separate calendar app.
Tips and Tricks
Create a standard meeting note structure: Date, Attendees, Agenda, Discussion Points, Action Items (as a task list), Next Steps. Reuse this format for every meeting to keep your notes consistent and scannable.
Create one stack per project or workstream. Use distinct colors so you can visually distinguish them. When you switch between projects throughout the day, just filter by stack to get into the right context.
After each standup or sprint review, create a note with a task list of action items. Include the owner's name next to each item. Check them off throughout the sprint — completed tasks sort to the bottom automatically.
When you create a milestone or deliverable note, immediately add a reminder for 2 days before the deadline. This gives you a built-in early warning system without cluttering your calendar.
Export your project stack to CSV at the end of each week or sprint. Use the structured data (notes, timestamps, URLs) to compile status updates, sprint reports, or retrospective summaries.
Platforms That Work Great With Notes Stack
- Jira — Add context notes to sprint boards, epic pages, and individual tickets. Capture decisions that don't fit in ticket descriptions.
- Asana — Supplement project views with side-panel notes for meeting discussions and strategic decisions.
- Monday.com — Annotate dashboards and board views with project context and stakeholder feedback.
- Confluence — Keep draft notes in the side panel while editing or reviewing documentation pages.
- Notion — Add quick capture notes alongside your team's knowledge base without editing the Notion page itself.
- Google Meet — Take meeting notes in the side panel during video calls. Your notes stay attached to the meeting URL for easy retrieval.
A Real-World Workflow
- Sprint planning — Open your Jira board and create a note in the side panel: sprint goals, capacity notes, and risk flags. Assign it to your project stack.
- Daily standup — During the standup, open Notes Stack and create a task list of blockers and action items. Add names next to each item.
- Stakeholder meeting — On Google Meet, use the side panel to capture key decisions, stakeholder concerns, and follow-up actions. Set a reminder for the next day to send the recap.
- Mid-sprint check — Navigate to your Jira board. Your sprint planning notes are already there. Check off completed action items and add new ones.
- Sprint retrospective — Create a new note with sections: "What went well", "What didn't", "Action items for next sprint".
- Weekly report — Export the project stack to CSV. Pull together a clean summary for leadership.
Your project management tools track tickets. Notes Stack tracks the context, decisions, and follow-ups that make projects succeed.
Ready to get started?
Add Notes Stack to your browser and start capturing ideas right from the side panel.
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